SNF Guru

Discharge Tracker

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SNF Guru

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Good morning

Urgent — Payor Changes 0

Discharges This Week 0

Hospitalized 0

Open Barriers 0

Payor Mix

Medicare Reinstatement Opportunities

Total Census
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Active / SNF
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DC This Week
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Payor Changes ≤14d
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With Barriers
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Hospitalized
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ResidentRoomStatus Exp. DCPayorPayor Change DaysBarriersNotes MedDaysActions

Bed Board

Medicare
Managed Medicare
Medicaid
Managed Medicaid
Private Pay
Insurance
Managed Care
Empty
Alert
Hospitalized
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Medicare Eligible
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3-Day Qual. Met
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Avg Days Out
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ResidentHospital SentHosp. Days 3-Day Qual.Last Med Bill Skill BreakMedicare Eligible Actions

Census & Analytics

Payor Mix

Status Breakdown

Avg LOS by Payor (days)

DC Destinations (last 30d)

Payor Mix Detail

PayorCount%

Discharge Outcomes (Last 30 Days)

DestinationCount

Task Board

Discharge Calendar

Expected DC
Pending DC
Overdue / Past
Discharged
Sun
Mon
Tue
Wed
Thu
Fri
Sat

Active Alerts

No active alerts

Audit Log

No records yet

Admin settings have moved

Access Management

Assign roles & facility access for your team

Invite User in Supabase
One-time setup per user: Invite them via Supabase (button above) → they appear here automatically with Read Only access and facility assignment inactive → set their role & activate their facility below → they're ready to log in.
User Role Active Facilities Edit
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Facilities

Manage all facilities — super admin only

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Settings
Facility
Units & Bed Positions
Alert Triggers
Email Recipients
Email API Key
Rooms
Hospitals
PointClickCare
Data & Export

Facility

Facility Name

Displayed in reports, handoff summaries, and alert emails.

Your Display Name

Used in the greeting when you sign in (e.g. "Hello, Sarah"). Each person sets their own name on their device.

Total Bed Count

Used on the Bed Board to show empty/available beds.

Bed Board Units

Define units (wings, floors) to organize the Bed Board. Assign a room number range to each unit — residents whose room falls in that range appear in that unit section.

How room ranges work

Set "Room From" and "Room To" for each unit. Example: Unit "2 North" covers rooms 200–249. Residents with a room number in that range automatically appear in that unit section on the Bed Board. Residents not in any range appear under "Unassigned".

Bed Position Types

Define bed position options — shown on resident records and the Bed Board. Default: Door (D), Window (W), Private (P). Add custom positions for your facility.

Alert Triggers

Choose which events generate alerts and email notifications.

Payor change in 7 days
Payor change in 3 days
Payor change today
Discharge in 3 days
Medicare reinstatement eligible

Alert Email Recipients

Everyone on this list receives email alerts when triggers fire.

Resend API Key

Required to send email alerts. Sign up free at resend.com → get your API key → paste below.

Room Setup

Define all rooms in your facility. These appear as dropdowns when adding residents. Generate from a range, then add or remove individual rooms.

0 rooms defined

PointClickCare Integration

When your PCC Connect API access is approved, paste your credentials here to enable automatic daily census sync.

Status: Not connected. API credentials required from PointClickCare.

How to Get PCC API Access

Follow these steps to apply for PointClickCare API access:

1Call your PointClickCare account rep and ask about PCC Connect API access for a third-party integration.
2Ask if API access is included in your contract or requires an add-on fee.
3Submit the PCC Connect Partner Application at pointclickcare.com/partners
4Once approved, you'll receive a Client ID and Client Secret. Paste them above and this app will sync your census automatically every morning.

User Roles & Permissions

Assign roles to staff members. Each role controls which tabs they can see. You can also override individual tabs per user.

User Role Dashboard Residents Bed Board Hospital Analytics Tasks Calendar Alerts Audit Action
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Roles: Admin = all tabs · Charge Nurse = Dashboard, Residents, Bed Board, Hospital, Tasks, Calendar · Social Work = Dashboard, Residents, Tasks, Calendar · Read Only = Dashboard, Residents (view only)

Your Hospital Network

Add the hospitals your residents commonly go to. Once added, they appear as quick-select options when logging a hospital stay — no more typing the same names repeatedly.

Tip: Add all your local hospitals now. They'll appear as a dropdown when you add a hospital stay, making data entry faster and more consistent.

Hospitalization Analytics

Which hospitals your residents go to most. Updates automatically as you log hospital stays.

No hospital stays recorded yet. Data will appear here once you start tracking hospitalizations in the Hospital tab.

Staff Access

Invite staff — they receive an email to set their own password.

EmailRoleLast Sign InStatusAction
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Export Data

Download all data as Excel files for backup or reporting.

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